Corporate events
Corporate event transportation in Europe and the UAE
Reserviox arranges ground transport for conferences, trade fairs, roadshows, incentives and guest programmes in Europe and the UAE; independent local operators drive.
One transfer only? Let’s reserve
Prefer WhatsApp?Send one event brief and we reply with a proposal of vehicle mix, timing and price before anything is booked.
Who this is for
Teams who need cars and drivers for many people, in one city or several.
Event agencies
One ground-transport contact for a client's whole programme.
Corporate event teams
Sales kick-offs, customer conferences, launches and board meetings.
PCOs and DMCs
Congress organisers and destination companies moving delegates between airports, hotels and venues.
HR and incentive planners
Incentive trips, team days and company celebrations where the group travels together.
What we arrange for events
Five kinds of event brief, each with its own page.
Conferences and trade fairs
Delegates, exhibitors and speakers between airports, hotels and the halls, through the whole fair week.
Roadshows and site visits
Investor roadshows, executive visits and site tours: chauffeurs by the hour and timed legs across cities.
Incentive and team events
Incentive trips, team days and company celebrations: arrival waves, excursions and evenings for the whole group.
VIP and guest transfers
Speakers, board members and invited guests: named pickups, discreet service and changes on the day.
For event agencies
Agencies, DMCs and PCOs: one contact for ground transport across cities, with proposals you can pass on.
Something else?
Send a brief for any event with several rides, guests or days.
Send a brief
What we coordinate
The rides an event needs, planned together rather than booked one by one.
Arrival and departure waves
Guests grouped by flight or train, taken to the hotel or venue, and back at the end.
Hotel and venue shuttles
Cars and vans between your hotels and the venue at set times each day.
Chauffeurs by the hour
A car and driver held for speakers and executives who move between the venue, meetings and dinner.
Evening programmes
Rides to the dinner, the gala or the exhibitor party, with return times you set.
Multi-city roadshows
A chain of cities and meetings, with a local operator in each city and one proposal for the whole route.
Changes on the day
A delayed flight or a moved session goes into the same request thread, and we pass it to the operator.
How a brief becomes a proposal
The same four steps for every event.
You send the brief
City, dates, guest numbers and the services you need. A rough brief is fine; details can follow.
We check local operators
We ask local transport operators in each city about vehicles, drivers and timing.
You get a proposal
The proposal sets out the vehicle mix, the timing of each ride and the price.
You confirm
Once you confirm, the rides are booked with the operators. Changes go through the same request thread.
Cities we cover
Launch cities in Europe and the UAE, plus the places with a city guide. Other places on request.
Where we are active
From the Arctic to the Gulf
19 cities in 11 countries, with local operators in every city.
- Germany: Berlin, Frankfurt, Hamburg, Munich
- Denmark: Copenhagen
- Norway: Oslo, Bergen, Tromsø
- United Arab Emirates: Dubai, Abu Dhabi, Sharjah
- Sweden: Stockholm
- Finland: Rovaniemi
- Spain: Barcelona
- Switzerland: Zurich, Geneva
- Austria: Vienna
- France: Paris
- Czechia: Prague
- Also with a city guide: Aarhus, Aalborg, Odense, Graz, Innsbruck, Klagenfurt, Linz, Salzburg
Vehicle classes for event transport
Four classes, mixed in one plan. The exact model depends on the local operator. Groups are quoted personally.
- Standard classA comfortable saloon or estate · Up to 3 passengers: Reserve this class
- Business classMercedes E-Class or similar · Up to 3 passengers: Reserve this class
- Business vanMercedes V-Class or similar · Up to 7 passengers: Reserve this class
- First classMercedes S-Class or similar · Up to 3 passengers: Reserve this class
Questions event planners ask
What does Reserviox arrange for corporate events?
Ground transport for the people at your event: airport arrivals and departures, hotel and venue shuttles, chauffeurs by the hour for speakers and executives, evening programmes and multi-city roadshows, in Europe and the UAE.
Who drives the cars?
Independent local transport operators in each city drive. Reserviox plans the cars, the times and the contacts for your event, briefs each operator and stays your single contact, including for changes on the day.
How do we get a price for an event?
Send an event brief with the city, dates, approximate guest numbers and the services you need. We check it with local operators and reply with a proposal: vehicle mix, timing and price. Nothing is booked until you confirm.
Which cities do you cover for events?
The launch cities in Europe and the UAE are Berlin, Frankfurt, Hamburg, Munich, Copenhagen, Oslo, Bergen, Tromsø, Stockholm, Rovaniemi, Barcelona, Zurich, Geneva, Vienna, Paris, Prague, Dubai, Abu Dhabi and Sharjah. We also cover the places that have a city guide page, such as Aarhus and Salzburg. For other places, send the brief and we check what local operators can offer.
How far ahead should we send a brief?
As soon as you know the city and the dates. An early brief leaves operators more room to plan cars and drivers for your days, and you can refine the numbers later in the same thread.
Can we change numbers after we confirm?
Ask in the same request thread at any time. We check each change with the operator and tell you whether it changes the plan or the price before it applies.
Do we need an event brief for a single transfer?
No. For one ride, use Let’s reserve and send the route, date and passengers. The event brief is for plans with several rides, guests or days.
Tell us about the event.
One brief, one proposal, and nothing is booked until you confirm.
Send an event briefOne transfer only? Let’s reserve