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Reserviox, Simply Reserve
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Conferences and trade fairs

Conference and trade fair transfers in Europe and the UAE

Reserviox arranges airport, hotel and venue transfers for congresses and trade fairs in Europe and the UAE, at venues such as Messe Frankfurt, Messe München and Bella Center Copenhagen.

Send an event brief

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Send one brief with your dates and guest numbers, and approve the proposal before anything is booked.

What we coordinate for a congress or fair

Delegates, exhibitors and speakers keep different hours. One brief covers all of them.

  • Arrival and departure waves

    Pickups grouped by flight, to the hotels or straight to the venue, and back when the fair closes.

  • Hotel and venue shuttles

    Cars and vans between your hotels and the hall entrance at set times each morning and evening of the fair.

  • Chauffeurs by the hour

    A car and driver held for speakers or executives who move between the stand, meetings and dinner.

  • Stand crews and hosts

    Early rides for build-up crews, hosts and hospitality teams whose hours differ from the delegates'.

  • Evening programme

    Transfers to the exhibitor evening, a client dinner or the congress gala, with return rides at the times you set.

  • Changes in one thread

    A late flight or a moved session: write in the same thread and we pass it to the operator.

A fair week, planned as one brief

How a typical fair week turns into rides.

  1. Arrival day

    Airport pickups by flight, in waves, to your hotels.

  2. Build-up

    Early rides for stand crews from hotel to hall.

  3. Fair days

    Morning and evening shuttles, and a car by the hour for executives.

  4. Evenings

    To the client dinner or exhibitor evening and back.

  5. Departure day

    To the airport by flight, with room for cases and display material.

Venues and trade fairs in our cities

Event venues and dated fairs from our city guides, each linked to its official site. For any other venue, send the brief.

Questions event planners ask

Can you plan transfers around a trade fair's opening hours?

Yes. Tell us the opening and closing times and when your team needs to be at the stand. We plan the morning and evening shuttles around those times and set them out in the proposal.

Where do the cars stop at the venue?

Large venues have several entrances and set drop-off zones on fair days. Name the hall or entrance in your brief; the operator plans the drop-off within the venue's rules for that event, and the proposal says where cars stop.

How do you handle delegates arriving on many different flights?

Send the arrival list or the main flight times. We group pickups into arrival waves, so each van carries guests who land close together, and single cars cover the outliers.

Can exhibitors and delegates share one transfer plan?

Yes. One brief can hold several groups with different times, for example stand crews early in the morning and delegates later. The proposal lists each group separately.

Do you cover congresses outside the large trade fair cities?

On request. Our launch cities are in Europe and the UAE; for a venue outside them, send the brief. We check what local operators can offer there and tell you plainly if we cannot cover it.

What if the fair runs late or a session moves?

Write in the same request thread. We pass the new time to the operator and confirm whether the car can wait or a later one is needed.

Tell us about the event.

One brief, one proposal, and nothing is booked until you confirm.

Send an event brief

One transfer only? Let’s reserve

Message us on WhatsAppinfo@reserviox.com
Let’s reserve