Incentive and team events
Group transfers for incentive and team events
Reserviox arranges group transfers for incentive trips, team days and company events in Europe and the UAE: arrival waves, excursions and evening programmes.
One transfer only? Let’s reserve
Prefer WhatsApp?Groups travel in several cars and vans and are quoted personally; you approve the proposal before anything is booked.
What we coordinate for a group
The group moves together, but rarely all at once. One plan covers every ride.
Arrival and departure waves
Guests grouped by flight or train, from the airport or station to the hotel, and back at the end of the trip.
Excursions
Vans and cars for a day out to a vineyard, a castle, the coast or a factory tour, with drivers booked by the hour.
Team activities
Transfers from the hotel to the activity and back, timed around your programme.
Evening programme
Rides to the dinner, the party or the awards evening, with staggered return times so guests can leave when they want.
Mixed groups
Executives in saloons and the wider team in vans, in one plan and one proposal.
One request thread
Late joiners, a delayed flight or an extra stop: write in the same thread and we pass it to the operator.
How arrival waves work
Large groups rarely land on one flight, so we plan arrivals as waves rather than one convoy.
Share the flights
Send the flight list or the main arrival times. Names can follow later.
Group the waves
Guests who land close together share a van; outliers get their own car.
Plan the luggage
Groups bring more luggage than a business trip, so the mix leaves room for cases.
Repeat for departures
Departures are planned the same way, from the hotel to each flight.
Cities we cover
Launch cities in Europe and the UAE, plus the places with a city guide. Other places on request.
Where we are active
From the Arctic to the Gulf
19 cities in 11 countries, with local operators in every city.
- Germany: Berlin, Frankfurt, Hamburg, Munich
- Denmark: Copenhagen
- Norway: Oslo, Bergen, Tromsø
- United Arab Emirates: Dubai, Abu Dhabi, Sharjah
- Sweden: Stockholm
- Finland: Rovaniemi
- Spain: Barcelona
- Switzerland: Zurich, Geneva
- Austria: Vienna
- France: Paris
- Czechia: Prague
- Also with a city guide: Aarhus, Aalborg, Odense, Graz, Innsbruck, Klagenfurt, Linz, Salzburg
Vehicle classes for event transport
Four classes, mixed in one plan. The exact model depends on the local operator. Groups are quoted personally.
- Standard classA comfortable saloon or estate · Up to 3 passengers: Reserve this class
- Business classMercedes E-Class or similar · Up to 3 passengers: Reserve this class
- Business vanMercedes V-Class or similar · Up to 7 passengers: Reserve this class
- First classMercedes S-Class or similar · Up to 3 passengers: Reserve this class
Questions event planners ask
How many vehicles will our group need?
That depends on the number of guests, their luggage and how their arrivals spread out. The proposal sets the vehicle mix for your group.
Can you move a large group at the same time?
Larger groups travel in several cars and vans at once. Tell us the group size and the time window; groups are quoted personally, and the proposal shows how many vehicles are planned.
Can drivers wait during an excursion?
Book the vehicles by the hour for the excursion and the drivers wait while the group is busy. The proposal states the hours included.
Can we stagger return rides after an evening event?
Yes. Give us the times guests are likely to leave, for example an early and a late return, and we plan cars for each.
What if some guests arrive a day early?
Add them to the brief with their own flights. Early and late arrivals are planned as separate pickups within the same proposal.
Do you organise the activities themselves?
No. Reserviox arranges the ground transport only. Your agency, venue or team runs the programme, and we time the rides around it.
Tell us about the event.
One brief, one proposal, and nothing is booked until you confirm.
Send an event briefOne transfer only? Let’s reserve